Job Responsibilities:

• Greet and welcome visitors, clients, and employees as they arrive at the office, providing a friendly and professional first point of contact.
• Answer and direct incoming phone calls to the appropriate individuals or departments, taking messages as necessary.
• Manage the reception area, ensuring it is clean, organized, and presentable at all times.
• Respond to inquiries from visitors and callers, providing information about the organization, its services, and directions as needed.
• Schedule appointments, meetings, and conference rooms for staff and clients, coordinating calendars and sending reminders.
• Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients.
• Assist with administrative tasks such as typing, filing, photocopying, and faxing documents.
• Maintain office supplies inventory, placing orders as needed to ensure adequate stock levels.
• Assist with special projects or events as assigned by management, contributing to the overall efficiency and effectiveness of the office.
• Uphold security protocols by monitoring access to the premises and ensuring that visitors sign in and wear identification badges when required.