Background:

The Syria Recovery Trust Fund (SRTF) was established for the financing of reconstruction activities to rebuild the country and alleviate the suffering of the Syrian people as a result of the on-going conflict. The SRTF was created to provide the international community with a vehicle to offer financial support to the National Coalition for responding to the needs of the Syrian people.

The Management Unit (MU) was established to manage the Fund and its allocations to projects addressing reconstruction, recovery, and stabilization to alleviate the suffering of the Syrian people.

Governing bodies of SRTF are:

• The Steering Board (SB), with frequent meetings two times a year.
• The Management Committee (MC), meeting every three months.
• The Director General of SRTF (DG).

 

1. General:

Under the guidance and supervision of the Head of Procurement Section, the Procurement Associate provides procurement services ensuring high quality and accuracy of work. The Procurement Associate promotes a client, quality and results-oriented approach in the Section. He/She works in close collaboration with Procurement Officer, the operations, programme and projects’ staff to exchange information and ensures consistent service delivery.

Specific responsibilities and duties include:

• Assisting the Procurement Officer and the Head of Procurement Section (PRSH).
• Approaching new potential suppliers and maintaining the suppliers’ database.
• Assistance with the preparation of bids, contracts and purchase orders for provision of goods, services and works.
• Follow up on bid deadlines, correspondences and contracts.
• Keeping record of all received bids from suppliers.
• Coordination with the Programme section to ensure approvals are granted in timely manner in compliance with the procurement and operations procedures and manuals.
• Follow up with suppliers and compliance section on vetting information.
• Control of procurement forms, specifications and other technical information relevant to procurement procedures.
• Assurance of full compliance of procurement activities with organization’s rules, regulations, policies and strategies.
• Assist in Inspections of material with Programme staff.
• Monitoring of the stages of delivery of ongoing procurement processes. 
• Clerical work, scanning of documents related to procurement activities.
• Maintaining the procurement overview.

2. Competencies 

General Competencies

• Demonstrating/safeguarding ethics, integrity and sound judgment in multi-cultural work space;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others;
• Multi-tasking;
• Organizes and prioritizes work schedule to meet organization’s needs and deadlines.

 

3. Supervision and guidance received

• The Incumbent will work under guidance of Procurement Officer and under supervision of the Head of Procurement Section;
• The Incumbent shall collaborate with and coordinate