Process and manage all incoming vendor invoices, ensuring they are accurate and complete.

Verify invoices against purchase orders and delivery notes (3-way matching) to ensure accuracy.

Record accounts payable transactions into the company’s accounting system in a timely manner.

Reconcile vendor statements and resolve any discrepancies or issues with payments.

Prepare and execute weekly and monthly payment runs, ensuring timely payment to vendors.

Maintain accurate records of all accounts payable transactions and vendor communications.

Manage the accounts payable aging report and ensure that outstanding balances are paid within the agreed terms.

Review and ensure compliance with internal policies and procedures related to vendor payments.

Assist with month-end and year-end closing activities, providing necessary accounts payable reports.

Collaborate with the procurement and finance teams to confirm receipt of goods and services before payment.

Handle inquiries from vendors and internal departments regarding payment statuses and invoice discrepancies.

Provide reports and analysis to management on outstanding accounts payable and vendor relationships.

Ensure compliance with tax regulations related to accounts payable and withholding taxes, as applicable.

Assist in internal and external audits by providing necessary supporting documentation for accounts payable transactions.

Continuously evaluate and improve the accounts payable process to enhance efficiency and accuracy.