We are seeking a highly professional Office Manager to oversee the operations and HR processes of our VIP Rent-a-Car office in Syria, supporting clients and management based in Dubai. The role ensures a smooth working environment, accurate HR documentation, and professional handling of candidate screening and interview coordination in alignment with Dubai headquarters.
Key Responsibilities:
- Daily Office Management
- Oversee all daily office needs to ensure a professional and organized environment.
- Manage office supplies, maintenance, and vendor coordination.
- Maintain documents, records, and filing systems.
- Ensure the office runs smoothly and efficiently.
- HR Process Oversight
- Monitor staff attendance, punctuality, leave requests, and schedules.
- Maintain employee files, documentation, and HR records.
- Assist Dubai HR in onboarding procedures (document collection, induction support).
- Ensure staff follow company policies and procedures.
- Report any HR issues, concerns, or disciplinary matters to Dubai HR.
- Recruitment & Interview Support
- Coordinate with Dubai HR regarding new hiring needs for the Syria office.
- Post job vacancies on local platforms as instructed by Dubai HR.
- Screen CVs and shortlist qualified candidates.
- Arrange and schedule interviews with candidates.
- Conduct initial interviews when required and provide feedback to Dubai HR.
- Prepare interview notes, assessments, and documentation for the Head of HR.
- Support in the final selection process and collection of joining documents.
- Communication & Reporting
- Act as the key contact between the Syria office and Dubai headquarters.
- Provide daily/weekly updates on attendance, operations, and recruitment.
- Share required reports with the Head of HR and CEO in a timely manner.