Job Overview

As an HR and Admin Officer at ICS, you will play a pivotal role in managing HR operations and administrative responsibilities for our fully remote team. A key focus of the role is preparing employee contracts and maintaining global compliance, alongside fostering team collaboration and managing administrative processes. Proficiency in English is essential to ensure clear and professional communication across our international workforce.

Key Responsibilities

Human Resources:

• Recruitment and Onboarding:
  • Lead remote recruitment efforts, including posting job vacancies, screening candidates, organizing virtual interviews, and issuing offers.
  • Create and implement comprehensive virtual onboarding experiences for new hires.
• Employee Contracts and Compliance:
  • Draft, review, and prepare employee contracts tailored to local labor laws and ICS policies.
  • Ensure employee agreements are clear, legally compliant, and updated as needed.
  • Maintain organized digital records of all contracts and related documentation.
• Employee Records and Documentation:
  • Manage and update digital employee records to ensure accuracy and compliance with regulations.
• Payroll and Benefits Management:
  • Collaborate with payroll providers to ensure accurate and timely compensation for a global workforce.
  • Administer employee benefits and address inquiries promptly.
• Performance and Development:
  • Facilitate remote performance evaluations and promote professional growth through training and development opportunities.
• Employee Engagement:
  • Enhance team collaboration and morale through virtual activities, team-building initiatives, and consistent communication.
• Policy Development:
  • Develop, update, and communicate HR policies designed for a remote, international workforce.

Administrative Duties:

• Oversee the use of digital tools and software for team collaboration and productivity.
• Coordinate virtual meetings, webinars, and team events, ensuring effective participation and follow-up.
• Manage digital document management systems for organized and secure recordkeeping.
• Maintain vendor relationships related to tools and services for the team.
• Ensure adherence to ICS’s standards for remote work, data security, and privacy compliance.
• Contribute to the preparation and formatting of proposals, offers, and other client-facing communications, ensuring consistency and professionalism.