Department Coordinator provides administrative support and is responsible for a range of duties that help promote efficient day-to-day operations. They schedule deliveries and appointments, manage calendars, arrange meetings, and liaise between several teams and other Units, They are responsible for maintaining records and organizing databases. They prepare, distribute, and record documents

Coordinator Job Duties

• Coordinate group meetings, take minutes and follow up with actions from the previous meeting
• Deal with routine correspondence referring to other staff as appropriate
• Assist with compiling supporting documentation
• Plan and prioritize own work activities, responding to BU Head and colleagues’ requirements.
• Facilitating communication between departmental staff, stakeholders, and external partners, and ensuring that all parties are informed of relevant developments and updates.
• Maintaining departmental documentation, including policies, procedures, and manuals, and ensuring that they are up to date and easily accessible.
• Prepare supporting documents such as contracts, and questionnaires, 
• Responsible on BU paid platforms such as Notion, Freshdesk…., creating/ deleting new accounts
• Follow up on platforms renewal subscription payments
• Follow up on BU Team’s needs in terms of equipment and stationary and communicate the request to the Office manager.
• Assisting with data analysis by collecting, analyzing, and interpreting data related to departmental performance.
• Providing excellent customer service to internal and external stakeholders, including addressing inquiries and resolving issues in a timely and professional manner.
• Assisting with other departmental duties as assigned by the unit’s head including special projects, events, or initiatives.
• Reporting overall seen issues within the unit to the BU head