Job Summary:
Under the general guidance and supervision of the Contracts Manager, and within the framework of established company policies and procedures, the Contracts Administrator (Subcontracts – MEP) supports the Contracts Manager in all aspects of subcontract administration. This includes drafting, preparing, reviewing, and issuing various MEP-related Subcontract Agreements, as well as Consultancy, Service, and Supply contracts.

Key Responsibilities:

Commercial & Contractual Support

• Provide commercial, financial, and contractual support specifically for MEP-related subcontracts within construction projects.

• Analyze Requests for Proposal (RFPs) related to MEP works and participate in strategy and pre-award meetings.

• Assist in the preparation, issuance, and approval of MEP Subcontract Agreements, ensuring alignment with project requirements and company standards.

• Undertake contract and commercial functions related to MEP subcontracting, including scope definition, pricing, and risk assessment.

Subcontract Administration

• Manage the full lifecycle of MEP subcontracts, including registration, tracking, and compliance monitoring.

• Administer and verify Advance Payment Guarantees, Performance Bonds, Retention Bonds, and insurance certificates submitted by MEP subcontractors.

• Ensure the authenticity and accuracy of submitted cheques and bank guarantees in accordance with contract templates and company policies.

Documentation & Records Management

• Maintain accurate and systematic records of all MEP subcontract agreements and related correspondence.

• Prepare and maintain contract documentation for review and approval by the Contracts Manager.

• Gather and compile proposal data, including project scope, deliverables, timelines, and implementation strategies.

Proposal & Process Development

• Develop and refine proposal documents, ensuring clarity, consistency, and compliance with company standards.

• Coordinate with internal stakeholders to obtain necessary approvals and align contract terms with project objectives.

• Continuously improve contract and proposal processes to enhance efficiency and quality.

Liaison & Coordination

• Act as a liaison between internal departments (procurement, legal, engineering) and external MEP subcontractors during contract negotiation and execution.

• Support the resolution of contractual disputes and assist in negotiating variation claims.

• Maintain variation registers and ensure accurate documentation of changes.