Under the general guidance and supervision of the Contracts Manager and within the limits of established company policies and procedures, the Contractrs Administrator assists the Contracts Manager in all Contracts Administration issues including creating, preparing and issuing of various Consultancy, Service, Supply and Subcontract Agreements.
- Provides commercial, financial and contractual support on construction contracts.
- Determines proposal concept by identifying and clarifying opportunities and needs.
- Studies requests for proposal (RFPs) and attends strategy meetings.
- Undertakes Contracts and Commercial specific roles.
- Assists the Contracts Manager in the preparation and issuance of Consultancy, Service, Supply and Subcontract Agreements.
- Assists the Contracts Manager in the preparation, issuance and approval of Consultancy, Service, Supply and Subcontract Agreements.
- Full administration, review, registering of all Consultants, Service Providers, Suppliers and Subcontractors Advance Payment Guarantees, Performance Bond, Retention Bond ( as applicable) and the required Insurances.
- Verification of the authenticity and correctness of the submitted Cheques and Bank Guarantees as per the provided / standard Contract specimen.
- Assists the Contracts Manager in all related administrative/ contractual issues/ concerns.
- Ensures that records are kept in a systematic manner to enable easy tracking and documentation.
- Prepares and maintains contract and supplies agreements for Contract Manager’s approval.
- Gathers proposal information by identifying sources of information related to the proposal.
- Develops proposal by assembling information including project nature, objectives, outcomes, deliverables and implementation.
- Prepares presentation by evaluating text, graphics, and printing all the required material.
- Maintains quality results by using templates and proposal-writing standards including readability and consistency.
- Obtains approvals by reviewing proposal with key providers and project managers.
- Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and implementing changes.
Additional Responsibilities
- Updates job knowledge by participating in educational opportunities; maintaining personal networks.
- Accomplishes organization goals by accepting ownership for exploring opportunities to add value to job accomplishments.
- Works with different levels of personnel within an organization to analyze and solidify an overall contract strategy.
- Coordinates with internal procurement and legal teams if needed.
- Reports status of current contract processes to management.
- Resolves any existing contract conflicts.
- Creates language standards and rules for existing and new contracts.
- Serves as a liaison between internal and external parties during contract development and negotiation stages.
- Assists in negotiations for approval of variation claims and maintains variation registers and records.