Key activities:
Objective 1: Accountancy & Cash Management
- Managing the Base Cash Books and taking responsibility for the payment of all expenditures done through the Cash Books and plan the bank payments (to be transferred by the Capital)
- Registration of all transactions in the accountancy book
- Managing and properly archiving the proof of expenditures.
- Preparing the monthly accountancy documentation for the importing into Agresso by the Head of Accounting
- Share the monthly accountancy closing before the 3rd of the following month
- Payment of the Social security between 01 to 15 of each month.
- Prepare the base expenses/cashflow forecast on two-weekly basis and send it to Damascus
- Responsible for doing Cash counts on a weekly basis
- Making sure that the filing related to accounting and finance is correct
- Ensuring, with the Base Logistician and other authorized purchasers, that the invoices and the receipts are properly filled and translate them into English
- Translating of documents and interpretation duties when requested
- Maintains monthly physical archiving
- Maintains electronic archiving for each transaction on MS Teams
- Hard copies should be sent to Damascus after the closing of the month
Objective 2: HR Support
- Assist in the administration of HR (printing, scanning, completing signatures)
- Assist in arranging tests and interviews for recruitment processes in the base
- Assist in arranging and facilitating trainings and awareness sessions in the base
- Support HR with the social security staff list and payment
- Responsible for sending HR hard copies to Damascus office on monthly basis
- Prepare base staff attendance sheets
Objective 3: : Reporting.
- Reporting to Head of Base and Finance/ADMIN Coordinator on a regular basis
- Any other work duties assigned by the Finance/ADMIN Coordinator/Head of Accounting/ And Head of Base.