We are seeking a highly capable, detail-oriented, and trustworthy Office Administrator cum Personal Assistant to support the smooth operation of our office and act as a direct extension of executive leadership. This is a pivotal role that requires exceptional multitasking skills, high emotional intelligence, and a proactive, ownership-driven mindset.

Core Responsibilities

Personal Assistant to Executive Management:

• Act as the right hand to the CEO/Managing Director, managing all aspects of their daily agenda
• Handle confidential correspondence, emails, and internal memos on behalf of the executive
• Prioritize and manage an ever-changing schedule including appointments, board meetings, and business travel
• Serve as a gatekeeper: screen calls, manage visitors, and prioritize incoming requests
• Attend and minute key meetings, track action items, and ensure follow-ups are completed
• Prepare business reports, decks, personal documents, and sensitive files with accuracy and confidentiality
• Liaise with stakeholders, clients, and partners professionally on behalf of the executive
• Handle personal errands, reservations, gifting, and special requests with complete discretion
• Coordinate complex travel itineraries including flights, visa arrangements, hotels, and agendas
• Support the executive in managing social/professional commitments and VIP interactions
• Maintain executive's digital filing system and records with version control

Office & Administrative Operations:

• Ensure day-to-day office operations run efficiently (stationery, supplies, equipment, utilities)
• Supervise office maintenance, facility management, and vendor relationships
• Oversee document control, data entry, digital/physical filing, and archiving
• Coordinate internal events, training sessions
• Maintain asset records and perform periodic inventory audits

 Personal Assistance to Executive Leadership:

• Manage complex calendars, prioritize meetings, and send timely reminders
• Coordinate domestic and international travel (flights, visas, hotels, itineraries)
• Prepare agendas, take meeting minutes, and track follow-ups
• Assist in preparing board-level presentations, confidential reports, and business summaries
• Support personal errands, reservations, and executive logistics when required
• Represent the executive in communication with clients, VIPs, and partners with professionalism

HR & People Support:

• Support onboarding and offboarding processes (welcome kits, documentation, exit forms)
• Maintain and update staff attendance, leave records, and probation reviews
• Help organize employee engagement activities, recognition moments, and training sessions

Procurement & Finance Coordination:

• Source and negotiate office supplies, maintenance services, and logistics support
• Assist in maintaining petty cash records and basic financial tracking
• Work with the finance team to submit expense claims, approvals, and reconciliation reports

Communication & Executive Reporting:

• Draft official communications, internal memos, and external client correspondence
• Proofread contracts, reports, and proposals for consistency and formatting
• Prepare daily briefings, to-do trackers, and progress reports for leadership
• Act as a com