Job Summary: To provide integrated operational and executive support for all human resources processes, ensuring efficient day-to-day employee management, fostering a positive work environment, and contributing to the achievement of the organization's strategic goals in accordance with established policies and applicable laws.
Key Responsibilities:
1. Personnel Affairs & Employee Relations:
- Complete and update basic employee data on the HR Management System (HRIS) and manage archiving.
- Monitor job changes and issue the necessary administrative decisions.
- Manage administrative procedures related to asset handover, clearances, task transitions, contracts, and all social insurance matters.
- Monitor daily attendance, leaves, remote work requests, and business travel.
- Assist in the annual renewal of employee and service provider contracts, and prepare contracts for new hires.
- Handle employee grievances and ensure effective resolution within the specified timeframe.
- Conduct onboarding and orientation programs for new employees and manage all related practices.
- Study and implement best practices to enhance organizational culture and job satisfaction.
2. Compensation & Benefits:
- Prepare monthly payroll sheets, including employee entitlements and deductions.
- Issue salary slips and all requested documents related to staff compensation.
- Follow up on the salary disbursement process and address all employee inquiries or complaints.
- Contribute to gathering and participating in data collection for compensation and benefits surveys/studies.
3. Recruitment & Talent Acquisition:
- Contribute to the annual update of the organizational structure based on business requirements.
- Gather recruitment needs in coordination with relevant managers ensuring compliance with adopted procedures.
- Announce vacancies according to the approved plan and update the CV database based on agreed standards.
- Screen applications for vacant positions and prepare the preliminary shortlists.
- Communicate with potential candidates or send regret letters to represent the Trust’s values and culture professionally.
- Archive all recruitment stages for data linking and updates.
- Conduct exit interviews for resigning employees.
4. Performance Evaluation:
- Assist in the annual performance appraisal process, analyze results, and submit related reports to the direct manager.
- Follow up on performance evaluations related to probation periods, assignments, promotions, or transfers to ensure workflow follows established procedures.
5. Development:
- Contribute to the preparation of HR policies, procedures, and related templates.
- Work through development programs to identify high-potential employees, manage internal talent, and propose career path mapping.
ملخص عن الوظيفة: تقديم الدعم التشغيلي والتنفيذي المتكامل لجميع عمليات الموارد البشرية، لضمان كفاءة الإدارة اليومية للموظفين، وتعزيز بيئة عمل إيجابية، والمساهمة في تحقيق الأهداف الاستراتيجية للمؤسسة وفق السياسات والقوانين المعمول بها.
المهام والمسؤوليات:
- شؤون وعلاقات الموظفين:
- استكمال وتحديث بيانات الأساسية للموظف على نظام إدارة الموارد البشرية وأرشفتها.
- متابعة التبدلات الوظيفية وإصدار القرارات الإدارية اللازمة.
- متابعة الامور الادارية المرتبطة من تسليم العهدة وبراءة الذمّة وتسليم المهام والعقود وكافة أمور التأمينات الاجتماعية.
- متابعة دوام وإجازات الموظفين بشكل يومي وطلبات