We are looking for an HR & Admin Officer to join our team and support the day-to-day activities of our Human Resources department.
HR & Admin Officer responsibilities include processing employee data, updating company policies, maintaining company operation and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR & Admin functions. Ultimately, you will make sure all HR operations run smoothly.
HR & Admin Officer responsibilities:
- Supporting the manager directly and other departments officers
- Maintaining physical and digital personnel records like employment contracts, vacations & leaves requests, new hire data, and previous staff member data
- Creating and distributing guidelines and FAQ documents about company policies and regulations
- Managing payrolls such as organizing leave for team members, overtime hours, and other benefits.
- Maintaining and organizing employee records, such as personal information and contracts
- Tracking and managing employee absence records, working days, vacation records, and other related labor records
- Managing and running the HR software
- Publish and remove job ads
- Updating internal databases with new hire information
- Overseeing the recruitment and onboarding processes
- Schedule job interviews and contact candidates as needed
- Prepare reports and presentations on HR-related metrics
- Develop training and onboarding material
- Assisting in performance and evaluation reviews
- Being the first point of call for external entities to ensure legal compliance
- Maintains office services by organizing office operations & procedures, controlling correspondence, designing filing systems, and track stocks of office supplies and place orders when necessary
- Track stocks of office supplies and place orders when necessary
- Coordinate agendas, work arrangements, appointments etc. for the upper management
- Manage phone calls and correspondence e-mail, letters, packages etc.
- Respond any employee queries about individuals or issues relating to HR and helping solve them internally