Job Description

 

Position Title:

Finance & Admin Officer-Syria

Reports to:

Regional Finance Manager

Supervises:

N/A

Duty Station:  

Damascus-Syria

Salary

According to LWF's salary scale and terms and conditions.

 

About LWF:

 

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to unite people of all backgrounds in the quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work and our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and to claim and uphold their rights, we engage proactively with local government and community structures. www.lutheranworld.org/WorldService.

LWF has been actively operating in Syria since 2019 mainly supporting refugees. Since then, LWF activities have been focused on marginalized communities by strengthening their resilience, Health, social cohesion, and fostering sustainable livelihoods. We provide protection and humanitarian services across various sectors, including Individual Counseling, Group Therapy, Community-Based Activities, Awareness Raising, Child and Youth Programs, and Capacity Building.

We offer our services to all people, regardless of their ethnicity, gender, religion, race, or political affiliations.

 

Scope of Work

 

Under the supervision of the Regional Finance Manager, the Finance & Admin Officer will play a critical role in supporting the financial, and administrative, functions of the LWF Syria program. This role requires a well-rounded individual with strong finance experience, effective communication skills, and the ability to work collaboratively with field partners. The Officer will be responsible for overseeing financial reporting, conducting financial verifications, and managing admin and HR-related tasks to ensure smooth operations in Syria. This position will also involve coordinating logistics and supporting day-to-day operational management.

 

Finance Responsibilities:

• Ensure timely and accurate processing of financial transactions in compliance with LWF policies and donor requirements.
• Assist with monthly financial reports, financial records documentation, and audits.
• Assist the Regional Finance Manager in preparation of monthly and other financial reports due to LWF Geneva and donors and update of report templates.
• Monitor cash flow, budgets, and expenses; assist in budget preparation and reporting.
• Conduct financial verifications, reviews, and audits of partner reports.
• Provide financial training and capacity-building for local partners.
• Prepare reconciliations, financial statements, and donor reports.
• Review partner expenditure forecasts, cash requests, and financial reports.
• Liaise with the Regional Finance Manager on sub-award reconciliations and payment requests.
• Verify expense vouchers and ensure all are properly documented and approved.
• Reconcile cash and bank statements, ensure bank balance monitoring, and report cash flow status.
• Maintain accurate JV entries and update exchange rates in SAGE.
• Supervise the electronic and physical filing system for finance documents.
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