About ICONCLY

ICONCLY is a growing marketing and branding company specializing in personal branding, digital marketing, content production, websites, social media management, and strategic campaigns across multiple sectors including healthcare, industrial, and corporate brands.

We are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to join our Damascus office and support daily operations, team coordination, and administrative activities.

Position Overview

As an Administrative Assistant, you will be responsible for keeping the office organized, supporting management with administrative tasks, coordinating communication between teams, following up on internal activities, and helping ensure smooth day-to-day operations.

This role requires someone who is professional, reliable, highly organized, and capable of managing multiple tasks simultaneously while maintaining confidentiality and accuracy.

Key Responsibilities

Administrative & Office Management

• Manage daily administrative and office operations.
• Organize files, documents, records, and company databases.
• Prepare and maintain reports, forms, and internal documents.
• Ensure proper documentation and record keeping.
• Support office logistics and operational needs.

Executive & Team Support

• Assist management with scheduling, follow-ups, and task coordination.
• Track internal projects and deadlines.
• Coordinate meetings and prepare meeting notes when required.
• Follow up with team members regarding pending tasks and deliverables.
• Help maintain operational workflows and internal processes.

Communication & Coordination

• Act as a communication bridge between departments.
• Handle professional email correspondence and internal communications.
• Coordinate with clients, suppliers, partners, and service providers when needed.
• Ensure information is communicated accurately and on time.

Reporting & Organization

• Update trackers, spreadsheets, and operational reports.
• Monitor task progress and provide status updates to management.
• Maintain organized records of projects, contracts, invoices, and company documents.

General Support

• Assist with HR, recruitment, onboarding, and administrative processes.
• Support company events, meetings, workshops, and activities.
• Perform additional administrative tasks as assigned.