The Admin Assistant plays a key role in ensuring the smooth and efficient daily operations of the office. This role is responsible for managing front desk operations, coordinating administrative tasks, supporting internal teams, and maintaining a welcoming, organized workplace. The position also oversees office logistics, visitor management, facility coordination, and internal services to ensure that employees and guests experience a professional, well-organized workspace. The Admin Assistant works closely with various departments to support operational needs and contribute to a positive, productive company culture. 

Job Responsibilities:

• Welcome and receive all visitors warmly and professionally that reflects the company’s culture.
• Supervise the buffet team and ensure daily readiness in staffing and the availability of required supplies.
• Monitor the cleaning team, ensure cleaning materials are available, and conduct regular walkthroughs to verify compliance with hygiene standards.
• Develop and maintain a company cleaning procedure that documents all processes and schedules to ensure proper follow-up and execution.
• Coordinate daily schedules for company drivers to ensure efficiency and punctuality.
• Manage company supplies and stationery, and coordinate equipment maintenance with service providers.
• Handle incoming and outgoing mail.
• Manage the digital meeting room booking system and prevent scheduling conflicts.
• Assist in organizing small internal events and activities (such as team meals or celebrations).
• Manage weekly meeting logistics and ensure all necessary preparations and materials are in place.
• Periodically update reception procedures and propose continuous improvements.